Privacy Policy | Embrace Teaching School Hub

Embrace Education Privacy Policy

This Privacy Policy sets out how we collect, use and protect your personal data and information.

Who are we?

Embrace Education comprises Embrace Teaching School Hub, Embrace SCITT, Embrace Apprenticeships and extended services, which are part of The Sea View Trust (the Trust). The Trust is the ‘Data Controller’ for the purposes of Data Protection Law and is responsible for your personal data.

The Trust is a multi-academy trust incorporating a number of different academy schools and the Embrace Teaching Hub. It’s registered office address is Ewood Campus, Clod Lane, Haslingden, Rossendale, England, BB4 6LR. The Trust is registered with the Information Commissioner’s Office (registration number ZA742257).

What information do we collect from you?

Dependent on your status as a trainee teacher, Early Career Teacher (ECT) or National Professional Qualification (NPQ) participant, we will, or may, collect from you, use, store and transfer all or some of the following information, known as personal data or personal information:

Contact details such as your name, address, email address and/or telephone number(s);
Personal details such as your date of birth and gender, next of kin and emergency contacts;
Your national insurance number;
Information about your nationality and right to work in the UK;
Details of your qualifications, skills, experience and employment/education history;
Details of your student finance;
Student enrolment details;
Your Teacher Reference Number (TRN);
Your employment details, such as place of work, line manager and contract information;
Details of periods of leave taken by you, including holiday, sickness absence, family leave and the reasons for the leave;
Details of your schedule and attendance;
Details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence;
Details of any assessments of your performance, including appraisals, performance reviews and ratings, performance improvement plans, suspension and related correspondence;
Information about your use of our ICT system;
Photographs of you;
CCTV.

We may also collect, use, store and transfer all or some of the following sensitive personal information about you:

Equal opportunities monitoring information about your race or ethnicity, religious beliefs, sexual orientation, and political opinions;
Information about your health, including any medical condition, sickness records and occupational health records;
Information about your criminal offences and convictions.

How do we collect this information?

We will collect this information in a variety of ways. For example, data might be collected through application forms; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during your engagement with us; from correspondence with you; or through interviews, meetings or other assessments.

In some cases, we may collect personal data about you from third parties, such as references supplied by former employers or educational institutions, information from the Student Loans Company, information from background check providers, information from credit reference agencies and information from criminal records checks permitted by law

Why do we need this information?

We need this information so we can provide teacher training and development, and to promote and deliver other high-quality evidence-based professional development to school leaders and teachers.

We need this information to perform a task in the public interest or in the exercise of an official function. For example, it is required for:

The furtherance of supporting teacher learning in accordance with funding received from the DfE;
The provision of the Teaching School Hub services, directed by the DfE;
The promotion and delivery of our services;
To make a decision about your enrolment;
To ensure you are legally entitled to study in the UK;
To ensure your student finance is correctly administered;
For our management and planning, including accounting and auditing;
To conduct performance reviews, managing performance and determining performance requirements;
To assess your studies;
To gather evidence for possible grievance or disciplinary hearings;
To deal with legal disputes involving you, or other students, employees, workers and contractors, including accidents at work;
To make arrangements for the termination of our relationship;
For education, training and development requirements;
To monitor your use of our information and communication systems to ensure compliance with our data protection and security policies;
To ensure network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution;
To conduct data analytics studies to review and better understand student retention and attrition rates;
To ascertain your fitness to study;
To manage sickness absence in relation to your training programme and/or your statutory induction;
To comply with health and safety obligations;
To make reasonable adjustments in accordance with the Equality Act 2010.

What is our lawful basis for using this information?

We will only collect and use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

Where we need to perform the contract we have entered into with you or your organisation/employer;
Where we need to comply with a legal obligation;
Where it is needed in the public interest or in the exercise of an official function;
Where it is necessary to conduct our business and for legitimate interests pursued by us or a third party and your interests and fundamental rights do not override those interests;
Where we need to protect your interests (or someone else’s interests).

Where do we keep your information?

We keep your information in databases that we have checked to make sure they are safe. Your information is protected so that it cannot be seen by anyone else without our permission.

We will not normally transfer your data to countries outside the UK or the European Economic Area. However, there may be some circumstances where it is necessary to transfer and store personal information at a destination outside the UK or the EEA. In these circumstances, we will take all steps reasonably necessary to ensure that personal information is treated securely and in accordance with data protection law and, in the event that personal information is transferred outside the UK or the EEA, shall ensure that this is carried out subject to the requirements of data protection law.

How long do we keep your information for?

We will keep your information for as long as you engage with our services. After that date, we will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Who do we share your information with?

Where necessary or required, we may share your personal information with:

Other schools, academies and colleges in the Trust;
The local authority;
The DfE and Teaching Regulation Agency;
Ofsted;
The Student Loans Company;
Third party service providers, in connection with services performed on our behalf. For example, our IT provider, payroll provider and pension administrator;
Our accountants, auditors, insurers, legal advisors and any other professional advisors;
Courts and tribunals;
Government bodies and law enforcement agencies;
Health and welfare organisations;
Our occupational health providers;
Third parties to whom we may choose to transfer or merge the Trust or any of our assets. Alternatively, we may seek to acquire other trusts, schools or academies or merge with them.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

What are your rights?

You have a number of rights under data protection law. This includes getting a copy of the information we hold about you, asking us to correct any information we hold about you which is wrong and asking us to delete information we hold about you. To exercise any of your data protection rights, please contact our Data Protection Officer by emailing dataprotectionofficer@forbessolicitors.co.uk .

Where the processing of your data is based on your explicit consent, you have the right to withdraw this consent at any time. This will not affect any personal data that has been processed prior to withdrawing consent.

How can you make a complaint?

If you have a concern about the way we are collecting or using your personal information we request that you raise your concern with us in the first instance by emailing dataprotectionofficer@forbessolicitors.co.uk. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.

Where can you find out more information?

If you want more information, you can review the Sea View Trust’s Privacy Notice or contact our Data Protection Officer by emailing dataprotectionofficer@forbessolicitors.co.uk

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